Word 2007: The Missing Manual (Paperback)

Description

Microsoft Word has grown considerably in power, sophistication and capability over the past decade, but one thing that hasn't changed since the early '90s is its user interface. The simple toolbar in version 2.0 has been packed with so many features since then that few users know where to find them all. Consequently, more and more people are looking for "insider" tips that will allow them to use these advanced and often hidden features. Microsoft has addressed this problem in Word 2007 by radically redesigning the user interface with a tabbed toolbar that makes every feature easy to locate and use. Unfortunately, Microsoft's documentation is as scant as ever, so even though you will be able to find advanced features, you might not know what to do with them.

Word 2007: The Missing Manual, written specifically for this version of the software, explains basics like how to create documents, enter and edit text, format, print, and fax. You will will also learn how to create sophisticated page layouts, insert forms and tables, use graphics, and create book-length documents with outlines and Master Documents. Coverage also includes how to share documents with other people and programs, create web pages, automate documents with fields, and automate tasks with macros and the Visual Basic scripting language. This book shows you how to do it all.

 

Table of Contents

The Missing Credits
Introduction
Part One: Word Basics for Simple Documents
Chapter 1. Creating, Opening, and Saving Documents

      Launching Word 

      Creating a New Document 

                Creating a New Blank Document 

                Creating a New Document from an Existing Document 

                Creating a New Document from a Template 

      Opening an Existing Document 

      Your Different Document Views 

                Document Views: Five Ways to Look at Your Manuscript 

                Show and Hide Window Tools 

                Zooming Your View In and Out 

                The Window Group: Doing the Splits 

      Saving and Closing Documents 

                The Many Ways to Save Documents 
Chapter 2. Entering and Editing Text

      Typing in Word 

                Click and Type for Quick Formatting 

      Selecting Text 

                Selecting with the Mouse 

                Selecting with the Keyboard 

                Extending a Selection 

                Selecting Multiple Chunks of Text in Different Places 

      Moving Around Your Document 

                Keyboarding Around Your Document 

                Using the Scroll Bars 

                Browsing by Headings and Other Objects 

                Browsing by Bookmark 

      Cutting, Copying, and Pasting 

                Editing with the Ribbon 

                Editing with Keyboard Shortcuts 

                Editing with the Mouse 

                Moving Text Between Two Documents 

                Viewing and Pasting Clippings 

      Finding and Replacing Text 

      Saving Keystrokes with Quick Parts 
Chapter 3. Setting Up the Document: Margins, Page Breaks, and More

      Choosing Paper Size and Layout 

                Changing Paper Size 

                Setting Paper Orientation 

      Setting Document Margins 

                Selecting Preset Margins 

                Setting Custom Margins 

                Setting Margins for Booklets 

       Adding Page Background Features 

                Adding Watermarks 

                Choosing a Page Color 

                Applying Page Borders 

      Adding Headers and Footers 

                Introducing the Header and Footer Tools 

                Inserting and Modifying a Header Building Block 

                Adding a Matching Footer Building Block 

                Creating Custom Headers and Footers 

                Removing Headers, Footers, and Page Numbers 

      Working with Multiple Columns 

                Customizing Columns 

      Line Numbers 

      Hyphenation 

                Automatic Hyphenation 

                Manual Hyphenation 

                Removing Hyphenation from Your Document 
Chapter 4. Formatting Text, Paragraphs, and Headings

      Formatting Basics 

      Formatting Characters 

                Formatting with the Ribbon or the Font Dialog Box 

                Formatting with the Mini Toolbar 

                Formatting with Keyboard Shortcuts 

                Changing Capitalization 

      Formatting Paragraphs 

                Aligning Text 

                Indenting Paragraphs 

                Spacing Between Paragraphs 

                Spacing Between Lines 

                Inserting Page Breaks and Line Breaks 

      Creating Bulleted and Numbered Lists 

      Setting Tabs 

                How Tab Stops Work 

                Viewing Tab Marks in Your Text 

                Deleting and Editing Tabs 

                Types of Tabs 

                Tab Leaders 

      Using Word's Rulers 

                Managing Tab Settings with the Ruler 

                Setting Margins with the Ruler 

                Adjusting Paragraph Indents with the Ruler 

      Fast Formatting with Format Painter 

      Formatting with Styles 

                Applying Quick Styles 

      Modifying Styles 

      Managing Style Sets 

                Creating Your Own Style Set 
Chapter 5. Themes and Templates

      Choosing a Theme 

                Finding More Themes 

      Choosing a Template 

                Starting a Document from a Template 

                Using Installed Templates 
Chapter 6. Spelling, Grammar, and Reference Tools

      Turning on Spelling and Grammar Checking 

      Checking Spelling 

                Checking Spelling As You Type 

                Checking Spelling Manually 

                Managing Custom Dictionaries 

      Checking Grammar and Style 

      Controlling AutoCorrect 

                How AutoCorrect Works 

                Fine-tuning AutoCorrect Options 

                Autocorrecting Math, Formatting, and Smart Tags 

      Exploring Word's Research Tools 

                Finding Information with the Research Task Pane 

      Accessing Word's Thesaurus 

      Translating Text 

                Translation ScreenTips 

      Checking Your Word Count 
Chapter 7. Printing Word Documents

      Quick and Easy Printing 

      Print Preview 

      Choosing a Printer 

                Setting Your Default Printer 

                Exploring Printer-Specific Properties 

      Printing to an Adobe PDF File 

      Faxing with Word 

      Changing Print Settings 

                Printing Part of Your Document 

                Printing and Collating Multiple Copies 

                Printing on Both Sides of the Page 

      Printing Envelopes 

      Printing Labels 

      Setting Print Options 
Part Two: Creating Longer and More Complex Documents
Chapter 8. Planning with Outlines

      Switching to Outline View 

      Promoting and Demoting Headings 

                Controlling Subheads During Promotion or Demotion 

      Moving Outline Items 

      Showing Parts of Your Outline 

                Expanding and Collapsing Levels 

                Showing and Hiding Text 

                Showing Only the First Line 

                Showing Text Formatting 
Chapter 9. Working with Long Documents

      Navigating a Large Document 

      Understanding Sections 

                Inserting Section Breaks 

      Creating a Table of Contents 

                Updating Your Table of Contents 

                Manually Adding a Table of Contents Entry 

                Formatting Your Table of Contents 

                Deleting a Table of Contents 

      Creating an Index 

                Marking an Index Entry 

                Building an Index 

                Using AutoMark with a Concordance File 

                Updating an Index 

                Deleting an Index 

                Deleting an Index Entry 

      Navigating with Hyperlinks 

                Inserting Bookmarks 

      Cross-Referencing Your Document 

      Cross-Referencing Figures 

                Making a Table of Figures 

      Creating Footnotes and Endnotes 

                Inserting Footnotes and Endnotes 

                Formatting Footnotes and Endnotes 

      Inserting Citations and Creating a Bibliography 

                Adding a Citation 

                Adding a Bibliography 

      Working with a Master Document 

                Creating a Master Document 

                Working with Subdocuments 

                Formatting Your Master Document 

                Printing Your Master Document 
Chapter 10. Organizing Your Information with Tables

      Creating Tables 

                Creating a Table from the Ribbon 

                Using the Insert Table Box 

                Drawing a Table 

                Choosing Quick Tables 

      Moving Around a Table 

      Selecting Parts of a Table 

      Merging and Splitting Cells 

      Adjusting Column Width and Row Height 

                Inserting Columns and Rows 

                Deleting Cells, Columns, Rows, and Tables 

      Formatting Tables 

                Using Table Styles 

                Aligning Text, Numbers, and Data 

                Applying Shading and Borders 

      Doing Math in Tables 
Chapter 11. Adding Graphics, Video, and Sound to Your Documents

      Drop Caps, Text Boxes, and WordArt 

                Adding a Drop Cap to a Paragraph 

                Inserting a Text Box 

                Bending Words with WordArt 

      Working with Pictures and Clip Art 

                Inserting Pictures into Your Document 

                Finding and Using Clip Art 

      Working with SmartArt 

                Choosing a SmartArt Graphic 

                Inserting SmartArt into Your Document 

                Modifying SmartArt 

      Working with Shapes 

      Inserting Charts and Graphs 

      Inserting Sound, Video, and Other Objects 

      Adding Captions and Figure Numbers to Graphics 
Chapter 12. Mass Mailing with Mail Merge

      Understanding Mail Merge Basics 

                Common Types of Merge Documents 

                Mail Merge Recipient Lists 

                The Six Phases of a Mail Merge 

      Running the Mail Merge Wizard 

                Select Document Type 

                Select Your Recipients 

                Write Your Letter 

                Preview Your Letter 

                Complete the Merge 

      Merging to E-Mail 

      Editing Your Recipient List 

                Editing Your Recipient Lists 

      Sorting Your Recipient List 

                Filtering Your Recipient List 

                Find Duplicates 

                Find Recipient 

      Applying Merge Rules 
Part Three: Sharing Documents and Collaborating with Other People
Chapter 13. Creating Web Pages and Blogs

      Saving Word Documents As Web Pages 

      Creating a Web Page from Scratch 

                Creating the Web Page Document 

                Create a Table for Your Page's Layout 

                Add a Navigation Bar 

                Create a Copyright Line 

                Save Your Page as a Template 

                Add Text and Images to Your Web Page 

      Web Page Design Tips 

      Blogging from Word 

                Managing Blog Accounts 

                Posting to Your Blog 

      Setting Web Options 
Chapter 14. Creating Forms with Word

      Creating a Paper Form 

                Using a Table to Design Your Form 

      Creating a Computer Form 

                Understanding Content Controls 

                Displaying the Developer Tab 

                Adding Content Controls to Your Form 

                Protecting Your Computer-based Form 

      Setting Properties for Content Controls 

      Testing Your Form 

                Testing Your Printed Form 

                Testing Your Computer-Based Form 
Chapter 15. Word's XML Connection

      What's XML and Why Should I Care? 

                How XML Works 

                The Advantages of XML 

      XML and Word's New File Format 

                Reading XML Tags 

                The Files That Make XML Work 

      Tagging Information with Content Controls 

      Attaching an XML Schema to Your Document 
Chapter 16. Collaborating with Other People

      Adding Comments 

                Adding Voice Comments 

                Deleting Comments 

                Highlighting Text 

      Tracking Changes While Editing 

                Tracking and Viewing Changes 

                Modifying Your Markup View 

                Printing Edits and Markup 

      Accepting and Rejecting Changes 

      Removing All Comments and Tracked Changes 

      Combining and Comparing Documents 

                Comparing Two Documents 

      Protecting Your Document from Changes 

                Applying Formatting Restrictions 

                Allowing Changes in Parts of a Document 
Part Four: Customizing Word with Macros and Other Tools
Chapter 17. Customizing Your Workspace

      Customizing the Quick Access Toolbar 

                Adding Commands to the Quick Access Toolbar 

      Creating Keyboard Shortcuts 

      Personalizing Word Options 

      Changing Word's Display 

                The Popular Display Settings 

                Changing Display Settings 

                Advanced Display Options 

      Customizing the Save Documents Settings 

                Save Document Options 

                Offline Editing Options 

                Embedded Font Options 

      Changing Editing Options 

                Editing Options 

                Cut, Copy, and Paste Options 
Chapter 18. Changing Your Security Settings

      Using Digital Signatures 

                Creating Your Own Digital Signature 

                Signing a Document with Your Digital Signature 

                Adding a Microsoft Office Signature Line 

                Removing a Digital Signature 

                Getting a Third-Party Digital Signature 

                Checking a Digital Signature 

      Customizing Trust Center Settings 

                Protecting Yourself from Malicious Macros 

                Choosing Trusted Publishers 

                Creating a Trusted Location 

                Setting Add-in Behaviors 

                Setting ActiveX Control Behaviors 

                Setting Macro Behaviors 

      Showing Warnings 

      Removing Personal Information 
Chapter 19. Introducing Macros and Visual Basic

      Showing the Developer Tab 

      Recording Macros 

                Testing Your Macro 

      Running Macros 

                Adding a Macro to the Quick Access Toolbar 

                Running a Macro from the Macros Box 

      Reading Visual Basic Code 

                Getting Help for Visual Basic 

                Making Simple Changes to Visual Basic Code 

      Using Digital Signatures 

                Applying Your Digital Certificate to a Macro 
Chapter 20. Creating Your Own Themes and Templates

      Designing Your Own Themes 

                Defining Theme Colors 

                Defining Theme Fonts 

                Defining Theme Effects 

                Modifying and Saving Themes 

      Designing Document Templates 

                Saving a Word Document as a Template 

                Setting Up the Template Document 

                Adding Boilerplate Text 

                Adding Content Controls 

                Adding a Header 

                Adding an AutoText Entry 

                Finishing and Saving Your Template 

                Test Driving the Memo Template 

      Using Global Templates 

                Creating a Global Template 

                Loading a Global Template 
Part Five: Appendix
Appendix. Word Help and Beyond
Index