PowerPoint 2007: The Missing Manual (Paperback)

Description

Like every other application in Microsoft Office suite, PowerPoint is loaded with features. So many, in fact, that even veterans don't know where to find them all. Microsoft solved this problem in PowerPoint 2007 by redesigning the user interface with a tabbed toolbar that makes features easy to locate and use. PowerPoint 2007 also boasts improved graphics, additional templates, the ability to save custom layouts, and improved collaboration through SharePoint. One thing Microsoft hasn't improved is its poor documentation. To learn the ins and outs of all the features in PowerPoint 2007, Microsoft merely offers online help. If you're familiar with previous versions of the program, you may be lost the first time you fire up the new PowerPoint; or you would be if it weren't for PowerPoint 2007: The Missing Manual.

This new book, written specifically for this version of the software, not only offers the basics of how to create, save, set up, run, and print a basic bullets-and-background slideshow, but takes you into the world of multimedia, animation, and interactivity. You'll learn how to add pictures, sound, video, animated effects, and controls (buttons and links) to their slides, along with ways to pull text, spreadsheets, and animations created in other programs. You can also create your own reusable design templates and learn to automate repetitive tasks with macros. Learn how to take advantage of advanced functions (such as adding custom background images) that existed in previous PowerPoint versions, but were so cleverly hidden that few people ever found them.

 

Table of Contents

The Missing Credits
Introduction
Part One: Slideshow Basics
Chapter 1. Creating a Basic Presentation

      Beginning a New Presentation 

                Creating a New Presentation from Scratch 

                Creating a Presentation from an Existing Template, Theme, or Presentation 

      Choosing a Theme for Your Presentation 

      Adding Text 

                Adding Text to an Existing Text Box 

                Adding a New Text Box 

      Adding More Slides 

      Moving Around Inside a Presentation 

                Navigating with the Scroll Bar 

                Navigating with the Slides and Outline Tabs 

                Using Find 

      Adding Speaker Notes 

      Creating and Printing Handouts 

      Saving and Closing a Presentation 

      Running a Presentation 
Chapter 2. Editing Slides

      Editing Text 

                Selecting Text 

                Cutting Text 

                Copying Text 

                Pasting Text 

                Moving Text 

                Deleting Text 

      Reversing an Action (Undo) 

      Finding and Replacing Text Automatically 

      Spell Check and Other Editorial Tools 

                Checking Spelling 

                Thesaurus 

                Translating Words into Other Languages 

                Researching Stuff 

                Turning on AutoCorrect (for Capitalization and Spelling) 

      Adding Special Characters 

                Non-English Text 
Chapter 3. Formatting and Aligning Your Text

      Automating Text Formatting 

                Using AutoFormat 

                Using AutoFit 

      Manually Formatting Text Appearance 

                Changing the Font 

                Changing Font Size 

                Bolding, Italicizing, and Underlining Text 

                Changing Text Color and Background Color 

                Adding Special Color Effects 

                Tweaking the Text Outline 

                Adding Special Text Effects 

      Manually Aligning and Indenting Text 

                Aligning Text and Creating Columns 

                Creating Lists 

                Changing Indents 

                Changing Tab Stops 

                Changing Spacing 

                Changing Text Direction 

      Formatting Text Boxes 
Chapter 4. Formatting and Laying Out Your Slides

      Changing Slide Layout 

                Applying a Canned Layout 

                Switching Orientation from Landscape to Portrait (and Back) 

                Repositioning Text Boxes 

                Help for Positioning Text Boxes: Zoom, Guides, and Grid 

      Changing Background Color 

                Adding a Gradient Effect 

      Reapplying Themes, Colors, and Fonts 

                Reapplying a Theme 

                Reapplying a Color Scheme 

                Reapplying a Font 
Chapter 5. Editing Your Slideshow

      Viewing Multiple Slides 

                Slides Pane 

                Slide Sorter View 

      Adding, Deleting, and Moving Slides 

                Adding Blank Slides 

                Deleting Slides 

                Moving Slides 

                Duplicating Slides 

                Cutting, Copying, and Pasting Slides 

      Inserting Slides from Other Slideshows 

      Editing Slide and Layout Masters 

      Creating Slide Masters and Layout Masters 

                Creating a New Slide Master 

                Creating a New Layout Master 

                Renaming Slide Masters and Layout Masters 

                Preserving Slide Masters and Layout Masters 

                Applying Multiple Slide Masters 

                Editing Handout Masters 

                Editing the Notes Master 

      Adding Headers and Footers 

                Adding Footers to Your Slides 

                Adding Headers and Footers to Notes Pages and Handouts 
Chapter 6. Adding Charts, Diagrams, and Tables

      Creating Charts 

                Choosing a Chart Type 

                Creating a Chart 

                Customizing Charts with Prebuilt Layouts and Styles 

                Editing and Tweaking Charts 

                Pasting Existing Charts into PowerPoint 

      Creating Diagrams 

                Adding Diagrams to Slides 

                Turning Lists into Diagrams 

                Applying Prebuilt Styles and Color Themes to Diagrams 

                Tweaking Diagrams 

                Adding, Changing, and Moving Diagram Shapes 

                Changing Diagram Text 

      Creating Tables 

                Creating a Basic Table 

                Tweaking Tables 

                Resizing Tables 

                Repositioning Tables 

                Deleting Tables 
Part Two: Presenting Your Slideshow
Chapter 7. Delivering Presentations

      Setting Up a Slideshow 

                Choosing a Slideshow Mode 

                Hiding Individual Slides 

                Matching Your Slideshow to Your Monitor 

                Setting Up a Speaker Notes Screen 

                Setting Up Automatic Timing 

                Looping Continuously 

                Recording Voiceover Narration 

                Turning Off Sounds and Animations 

      Slideshows for Multiple Audiences 

                Creating a Custom Slideshow 

                Editing a Custom Slideshow 

      Presenting Your Slideshow 

                Drawing on Slides During a Presentation 

      Creating PowerPoint Shows 

      Emailing Your Presentation 

      Packaging Presentations for CD 

      Presentations over the Web 

                Converting Your Presentation into One or More Web Pages 

      Converting to Other Formats 

      Optimizing Presentations 

                Go Easy on the Bling 

                Pare Down Objects Outside of PowerPoint 

                Choose Insert over Dragging or Pasting 

                Recycle Your Images 

                Get Rid of Invisible Stuff 

                Compress Your Images 

                Don't Embed Fonts (but if You Have to, Do so Wisely) 

                Download and Install an Optimization Program 
Chapter 8. Printing Presentations

      Printing Slides (One Slide per Page) 

      Handouts (Multiple Slides per Page) 

      Overhead Transparencies 

      Speaker Notes 

      Presentation Outline 

      Tent Cards 
Part Three: Beyond Bullet Points: Multimedia, Animation, and Interactivity
Chapter 9. Putting Images and Documents on Slides

      Drawing on Slides 

                Drawing Lines and Shapes 

                Drawing Connectors 

                Drawing Freehand 

      Modifying Drawings 

                Selecting Lines and Shapes 

                Applying Shape Styles 

                Modifying Lines, Connectors, and Shape Outlines 

                Modifying the Inside of a Shape 

                Applying Special Effects 

                Rotating Drawings 

                Repositioning Lines and Shapes 

                Resizing Drawings 

                Changing the Type of a Shape or Connector 

                Adding Text to Shapes 

                Reshaping and Distorting Shapes 

      Working with Multiple Drawings 

                Grouping Objects 

                Stacking Objects 

                Aligning Shapes and Lines 

      Adding Pictures from Other Programs 

                Inserting a Picture Stored on Your Computer 

                Creating a Photo Album Slideshow 

                Adding Built-in Clip Art Drawings 

      Modifying Pictures 

                Applying a Picture Style 

                Recoloring Your Picture 

                Making Your Picture Transparent 

                Adjusting Brightness and Contrast 

                Applying Special Effects 

                Cropping Your Picture 

                Applying a Picture to a Slide Background 

      Adding Documents from Other Programs 

                Adding an Existing Live Object 

                Creating and Adding a New Document Object 
Chapter 10. Adding Sound and Video

      Adding Sound 

                Sound File Formats You Can Use in PowerPoint 

                Inserting a Sound Clip from Your Computer 

                Adding a Sound Clip from the Clip Organizer 

                Adding a Sound Clip from an Audio CD 

                Recording and Adding Your Own Sound Clip 

                Creating a Soundtrack 

                Making Sound Clips Presenter-Triggered 

      Adding Video 
Chapter 11. Slide Transitions and Animated Effects

      Slide Transitions 

                Types of Transitions 

                Adding Transitions Between Slides 

      Custom Animations 

                Applying Entrance Effects 

                Applying Emphasis Effects 

                Applying Exit Effects 

                Motion Path Effects 

                Changing Effects 

                Deleting an Effect 

                Managing Multiple Effects 
Chapter 12. Make Your Slides Clickable

      Adding Links 

                Linking to Another Slide in the Same Slideshow 

                Linking to a Slide in Another PowerPoint Slideshow 

                Linking to a Web Page 

                Creating (and Linking to) a New Document 

                Linking to an Email Address 

                Adding Screen Tips (Hover Text) to Links 

      Adding Actions 

                Adding Actions to Text or Images 

                Adding Action Buttons 

      Editing Links and Actions 

                Editing Links 

                Edit Actions 

                Deleting Links and Actions 
Part Four: Working Faster and More Effectively
Chapter 13. Customizing PowerPoint

      Customizing How PowerPoint Looks 

                Choosing an Overall Look 

                Show (or Hide) the Mini Toolbar 

                Show (or Hide) the Ribbon 

                Show (or Hide) the Developer Tab 

                Select a Theme for All New Slideshows 

                Customize the Quick Access Toolbar 

                Customize the Status Bar 

      Customizing How PowerPoint Behaves 

                Open All Documents in a Certain View 

                Saving Files: How, Where, and How Often 

                Printing 

                Optimizing PowerPoint Files 

                Security 

                Editing and Proofing 

                Displaying the Clipboard 

                Choosing a Standard Chart Type 

      Customizing the Way Your Slideshows Run 

                Show (or Hide) "Ghosted" Navigational Controls 

                Show (or Hide) the Right-Click Menu 

                Give Yourself the Option to Keep Ink Annotations 

                Tell PowerPoint to End Slideshows with a Black Slide (or Not) 

      Installing Add-Ins 
Chapter 14. Macros: Putting Slideshows on Autopilot

      Creating and Editing Macros 

                Creating a Macro 

                Opening a Macro for Editing 

      Running Macros 

                Setting Security Options 

                Testing a Macro 

                Adding a Macro to a Slideshow 
Chapter 15. Collaborating with Others

      Preparing for Collaboration 

      Sending Out a File for Review 

                Emailing Using Outlook 

                Emailing Using Other Programs 

      Reviewing with Comments 

                Adding a Comment 

                Reading Comments 

                Editing Comments 

                Deleting Comments 

      Finalizing Presentations 

      SharePoint and Groove 

                SharePoint 

                Groove 

      Security 

                Creating Hard-to-Edit Versions of Your File 

                Password-Protecting Your File 

                Attaching Digital Signature to Files 

                Using Information Rights Management 
Part Five: Appendix
Appendix. Getting Help
Index